Privacy policy

Privacy Policy and Data Protection


Version date: January 27, 2023


When interacting with Mark Waring Pharmacovigilance Services via our website, via email, through a personal contact at an event or any other form of contact, we collect and process personal data (e.g., name, contact details) you share with us. When you use our website, we additionally collect and process usage data (e.g., the IP address of your device). This Privacy Policy will explain how our organization uses the data we collect from you when you use our website and tells you about your privacy rights and how the law protects you. The processing of usage data and personal data is carried out exclusively in compliance with the applicable data protection regulations, including the EU General Data Protection Regulation (GDPR).


By using our services, you agree to the collection and use of data in accordance with this Privacy Policy.


What is personal data?

Personal data is any information relating to an identified or identifiable person (“data subject”). We collect and process the following personal data of our business contacts, if/as shared with us: surname, first name, business address, business telephone / fax number, company name, academic and job title, e-mail address. This data may be processed by us for the following purposes:

  • Communication with you on services and projects and management of your request, e.g., to process and respond to your inquiries;
  • Planning, execution and administration of the (contractual) business relationship between us and you, e.g., in order to process the order of services, collect payments, for accounting, invoicing and debt collection purposes and to carry out deliveries;
  • Preparation of personalised offers or quotations;
  • Compliance with legal requirements (e.g., tax and commercial law storage obligations) or existing obligations to carry out compliance screenings (to prevent economic crime or money laundering);
  • Settling disputes, enforcing existing contracts and asserting, exercising and defending legal claims.


The processing of personal data is necessary to achieve the above-mentioned purposes, including the execution of the (contractual) business relationship with you. Unless explicitly stated otherwise, the legal basis for data processing is GDPR Article 6 (1)(b) and (f) or your explicit consent in accordance with GDPR Article 6 (1)(a). If the above data are to be processed for purposes other than the original purpose of collection, you will be informed of this before further processing. This way you have the possibility to object to the processing of your data for another purpose.


What is usage data?

Usage data refers to data collected automatically when using our website. All hosting companies log usage data of visitors to hosted websites. The information collected includes:

  • IP address of the requesting computer;
  • Date and time of access;
  • Website from which access is made (referrer URL – the previously visited page);
  • The browser used;
  • Unique device identifiers;
  • The operating system of your computer, the name of your access provider and other diagnostic data.

These data are not linked to any information that is personally identifiable.


Usage data may is processed by us for the following purposes:

  • Ensuring a smooth connection of the website;
  • Ensuring easy use of our website;
  • Evaluation of system usage, security and stability;
  • Analysing users' movement on the website;
  • Further administrative purposes.

The legal basis for data processing is Art. 6 §1 of the GDPR. Our legitimate interest follows from the purposes listed above for data collection.


Disclosure of data:

All personal data transferred to us will be treated confidentially. We will not sell or otherwise market your personal data to third parties. Your personal data will not be made available to third parties for use, unless you have given your consent or we are legally entitled and/or obliged to do so. If legally permissible and necessary to comply with applicable law, we transfer personal data to courts, tax authorities and supervisory authorities. We take all appropriate measures to ensure the protection of your personal data.


Your data, including personal data, may be processed any places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction, including EU- and non-EU countries. Your consent to this Privacy Policy followed by your submission of personal information represents your agreement to that transfer.


We take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data. For all data processing systems a valid Data Processing Agreement is in place.


Duration of data storage:

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Personal data will be deleted if it is no longer required for the purpose of storage, unless required otherwise by law (e.g., commercial and tax law storage obligations).


Usage data may be retained for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our services, or we are legally obligated to retain this data for longer time periods.


Data security:

We take technical and organisational actions to protect your data, which we store and process in our company against manipulation, loss of confidentiality, destruction and against access by unauthorised persons. Our company’s security measures are continuously improved in accordance with technological developments. When visiting our website, the level of protection also depends on which encryption your internet browser supports.


Data subjects’ rights:

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Your rights include: right of access by the data subject (Art. 15 GDPR), right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR), right to data portability (Art. 20 GDPR), right to object (Art. 21 GDPR), right not to be subject to a decision based solely on automated processing (Art. 22 GDPR), right to withdraw the consent at any time (Art. 7 GDPR) and right to lodge a complaint with a supervisory authority (Art. 77 GDPR).


Upon request, we will inform you in writing, in accordance with the applicable law, whether and which personal data we store. If, despite our company’s efforts to ensure data security and data accuracy, incorrect information has been stored; we will correct it upon your request. You also have the right to demand that our company restricts the processing of your personal data. In addition, you can request that the data you provide to our company be delivered in a structured, popular and machine-readable format. You may also object to the processing of personal data by our company.


You also have the right to demand the deletion of your personal data, provided that there are no conflicting legal retention periods. We delete the data if we no longer need them for the purpose for which we have collected and processed them, or if you revoke your consent and there is no other legal basis for the further processing of your data. In addition, we will delete this data if the processing has been illegal for reasons unknown to us or if you have filed an objection against the processing and there are no primary legitimate interests for the processing. Your data will be deleted if we are legally obliged to do so.


If you have consented to the processing of your personal data, you are entitled to revoke your consent at any time with effect for the future. By revoking the consent, the data processing for the past will not be unlawful. The transfer of data to our company is voluntary. However, this data is necessary for the further conclusion of the contract or to answer your enquiries. If you do not wish to disclose your data, the contract may not be valid.


Tracking technologies and cookies:

This website uses “cookies” and similar tracking technologies to track the activity on our website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies we use may include:

  • Cookies: A cookie is a small text file placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our website. Unless you have adjusted your browser setting so that it will refuse cookies, our service may use cookies.
  • Web beacons. Certain sections of our service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).


The use of cookies serves on the one hand to make your website visit more targeted and to optimise website user-friendliness. For example, if you revisit our site, the site will automatically recognise that you have already been with us and what entries and settings you have made so that you do not have to re-enter them.


Cookies can be "persistent" or "session" cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser. We also differentiate between "essential" cookies that are required to enable the technical functions of the website, and "functional" cookies that help us to improve our website by collecting and reporting information on its usage. The website cannot function properly without essential cookies and they can only be disabled by changing your browser preferences. Functional cookies can be blocked on this website, however, by blocking the use of cookies you may not be able to access all parts of our website, or you may find that some functionality is reduced or missing.


The data processed by cookies is required for the mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 §1 of the GDPR.


Children's privacy:

Our services does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 18, we take steps to remove that information from our servers.


Changes to this Privacy Policy:

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page, including updating of the "version date" at the top of this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.


Contact:

In case of any questions in regard to data protection, do not hesitate to us at 
Mark Waring Pharmacovigilance Services, Am Scheuerwald 2, 79271 St. Peter, Germany

Email: mark.waring [at] pharmacovigilance-services.com


Data protection authority responsible for our company:

You also have the right to complain to the competent supervisory authority about the processing of data by our company. The data protection authority responsible for our company is:


State Representative for Data Protection and Freedom of Information Baden-Württemberg

Postfach 10 29 32

70025 Stuttgart

https://www.baden-wuerttemberg.datenschutz.de/


This Privacy Policy was generated with the help of the GDPR Privacy Policy Generator and the Free Privacy Policy Generator.

Share by: